how do i choose an event planner?
The event industry is continually evolving, and choosing an event planner can seem overwhelming at first. The demand for highly skilled and creative event planners is increasing every day, and with it, the need for qualified staff: agents who give their all for the success of the projects they manage and which even go beyond their objectives.
An event planner takes care of a wide range of functions, from planning and logistics up to event communication campaigns. The event planner must always be present to ensure that everything is in place down to the smallest detail to guarantee the proper preparation and execution of your event
What makes an event planner special?
For starters, a great event planner has excellent organizational skills. A professional event organizer appreciates planning, Excel documents, agendas or any other tool that helps to bring order to all the chaos of event planning.
Successful event planners listen to customers
An event planner knows how to listen to his or her customers. (1) Nature has given each person two eyes and two ears, but only one mouth, so that they can listen and observe twice as much as speaking. Listening and being aware of customer needs and the latest news in the event industry is what makes a good event planner.
Event organizers always looking to give
The work of an event organizer never ends! He or she must always be connected and on the lookout for a world of networking, artistic creation, exchange of ideas and professional meetings. The law of reciprocity is engraved in people’s heads: “If we receive, we must give.” The event planner is continuously on the lookout: They are looking for talents and solutions
What You Should Look For In a Good Event Planner
As you start thinking about planning an event, it quickly becomes evident that it’s much more difficult than it might seem at first – the logistics alone are enough to make one cringe about the idea of doing everything yourself. That’s why most people and companies turn to a professional – an event planner who plan events for a living usually has the necessary recourses and expertise to organize an event suited to each individual clients’ needs.
Lots of things can go wrong in the corporate event planning process – a venue reservation could fall through, suppliers could be unable to deliver, or a speaker might come down with a severe case of the flu just days before the event
Organisation & Time Management
One can’t be a good event coordinator unless he has a natural talent for multi-tasking – being able to juggle a lot of details, big and small, at once. This requires good organisational and time management skills, as well as the ability to instil these qualities into the events’ staff.
Finally, no matter how good and experienced the event planner is, if he is not willing to communicate and go through planning the event together, then in the end it might be absolutely different than what you envisioned and wanted.
After the initial interview, constant communication is going to be required – perhaps you’ll start to see new opportunities for the event, or the event planner will want to suggest some improvements
How to Choose the Perfect Wedding Planner
Planning a wedding includes bundles of tasks that need to be accomplished before time. Preparing and arranging all the things all by yourself for your wedding can be a little hectic, as the list for arrangements is never-ending. But with the help of a professional wedding planner, you will be free from all the tensions about managing things for your wedding. But… But… But how will you decide that you have hired a correct wedding planner for your big day? No need to worry here we some tips for you that will help you while choosing a perfect wedding planner
Try doing your homework before looking for a wedding planner, as you will be aware of what you exactly require for your wedding. You are looking for help to just catering or want your wedding planner to organize everything to bring sparkle to your wedding. Depending on what you require, it will be easy to look for a perfect wedding planner and contacting people.
When it comes to search for the best and experienced wedding planner, then do not forget to ask your friends and family for references. You can even look on google, for best recommendations and reading reviews will help you more.
Generally, owners of wedding venues know the best of the wedding planners, they even provide wedding planners, and that can be a great help for you. It is worth asking them because you want a planner who can handle and manage your special requests and manage problems that occur at your wedding.
A perfect wedding planner’s job is to make you feel assured that your wedding is going to be the most excellent. Be careful by checking their references that who is going to be genuine and who are just making fake promises. You might feel a little awkward while asking for their references, but there is no wrong asking before hiring them
Tips For Choosing An Event Venue
Event planners are master jugglers, balancing multiple tasks at once. Above all of them is perhaps the task of choosing an appropriate event venue, which can make or break your event. According to MPI’s industry outlook report, 36% of event planners spend the majority of their budget on the venue.
Start well in advance.
Most event planners recommend to start looking for a site at least six months before your event. This will give you ample time to source out and book a venue that best fits your needs
You need to give your audience the love they deserve. Whether you’re organizing a conference, banquet or trade show, it’s important to ensure that the venue captures the needs of your attendees.
Scope out multiple locations.
Shop around until you find the venue that checks everything off your checklist. Some event planners suggest expanding your search to include unconventional locations, such as public libraries, museums or art galleries.
You’ve likely already considered this, but it’s important to ensure that your attendees can easily reach the venue. Consider traffic, transportation and parking options. A venue with a parking lot is what dreams are made of. As an alternative, you can take a look at Uber and Lyft, which offer discounted rates for events.
How to Hire a Wedding Planner
If you’ve started planning your wedding, you’re probably aware of how much work it can be. The good news is working with a professional planner can help immensely. But hiring a wedding planner can feel like a job on its own. Between all the research you have to do, the questions you need to ask, and the contracts you have to sign, you may be feeling overwhelmed.
Research Local Wedding Planners
Check out prospective planners’ websites for photos of recent weddings they’ve done to help narrow down your list. Be sure to see if elements (like colors, décor and lighting) have a cohesive look and if there’s an overarching style that the weddings share. If all the weddings they’ve planned look over-the-top and glamorous and you want a small, intimate gathering, they may not be the right planner for you. Check to see if your list of planners have specialized in the region where you’d like to marry too. Finally, look for information about the types of planning services they offer, clients they’ve worked with, and awards or membership in professional associations (such as the Association of Bridal Consultants).
Follow Up With Your Favorites
Call your top three or four picks to confirm the following: types of planning services offered, wedding date availability, and price range. If their answers fit your budget and your vision, set up appointments to meet with each.
Prepare for Your First Meeting
Bring magazine tear-outs, photos, Pinterest picks and inspiration boards with you when you meet with potential planners. At your meeting, ask the wedding planner any and all questions you have to get all the information you need. Beyond their responses to your questions, take note of their personalities. Is this someone you can work with closely for months at a time? Voice your ideas about your style and colors and see how the planner responds—they should meet your thoughts with enthusiasm.
Seal the Deal
Take some time to compare and contrast prices, impressions, notes and, if provided, formal proposals. Some planners draft their overall vision for your wedding and their intended services in the form of a proposal, which would then work as the basis for your contract. Once you’ve decided to hire your favorite planner, call them immediately to express your desire to move forward and receive a contract. As soon as you’ve signed the contract and paid your deposit, you’ll have officially hired your wedding planner. Congrats!